Shadow IT: A Growing Menace in the World of Cybersecurity

As IT landscapes evolve, the dangers of shadow IT become more pronounced. When Fujitsu’s accidental data breach exposed AWS keys, customer information, and passwords for over a year, it served as a stark reminder of the risks associated with unauthorised IT tools and services.

The Threat of Shadow IT

Shadow IT, the use of unapproved software, applications, or services by employees, poses a significant challenge for organisations. With a multitude of options available, preventing such incidents can be daunting. The incident involving Fujitsu highlighted the pervasive nature of shadow IT, particularly in dispersed organisations.

Tracking and managing data in a fragmented environment, exacerbated by remote contractors and third parties, can be a daunting task. Cybercriminals can exploit such spills, leading to regulatory investigations, fines, reputational damage, and legal consequences. To address this, a proactive approach to minimising shadow IT is crucial.

Collaboration with Developers and Contractors

Developers often resort to using preferred tools and vendors, sometimes bypassing security protocols. Effective communication of policies and addressing grievances can mitigate such risks. Code repositories like GitHub, with robust security features, can enhance collaboration while ensuring data confidentiality.

Confidentiality should be prioritised, and access to code repositories must follow strict procedures to prevent data leaks. Involving employees in decision-making processes can foster compliance and innovation within secure frameworks.

Shadow IT Across Departments

Shadow IT extends beyond developers to other business units, where employees seek workarounds for efficiency. Senior managers may authorise software purchases without IT’s knowledge, posing additional risks. Governance around development projects and comprehensive training can mitigate these risks.

Detecting and Preventing Data Spills

Network tools and threat intelligence can help identify unusual data transfers and exfiltration attempts. External security researchers and ethical hackers can also aid in uncovering vulnerabilities. Establishing reporting mechanisms, such as bug bounty programs, incentivises proactive identification of security threats.

By combining employee awareness, monitoring mechanisms, and proactive measures, organisations can mitigate the impact of shadow IT. Vigilance and a multi-pronged approach are essential to safeguard sensitive data and prevent inadvertent data breaches.

—

Uncover the hidden risks of shadow IT in your organisation and take proactive steps to secure your data. Stay vigilant, stay informed, and protect your business from the growing menace of unauthorised IT practices. Remember, the security of your data is in your hands.